Using powerful document management software and hardware, SmileDOC allows you to capture, manage and share all digital documents, effectively ending the risk of lost or misfiled documents. We offer services such as document workflow consultation, document process automation and paper-to-digital conversion. Smile provides you with so many ways to improve your bottom-line with increased efficiency and reduced risk to compliance issues.
Document Life Cycle Analysis
Smile Imaging Consultants will apply experience and expertise to organize your documents and connect you with the information you need to run y our business efficiently. By striking a balance between security and accessibility, a process can be designed to protect your information while providing efficient access to keep staff working at maximum productivity. We will design a system that will scan, capture, convert, distribute, index, store, search and retrieve any document in seconds, and recommend the best hardware and software to implement such a system. Our staff will also assist you in acquiring, installing, maintaining, and training staff on y our new system.
Document Management Software
Smile represents many different document management solutions to meet your specific needs, including DocuWare, Drivve, Microsoft and Adobe. Each of these software solutions can be customized to your needs and eliminate the reliance on paper. Your paper documents are scanned and converted to a high-resolution image, then stored in an indexed database on your network. Once there, they can be shared, viewed, distributed and printed on demand. Find files faster, organize documents easily, save space and distribute information in a flash!
Document Management Hardware
Much of the hardware needed to implement a “paperless” document management process is probably already in your office. Typically, a scanning device and a computer are all that is required. However some scanners and computers are more appropriate than others. With partners like Dell, HP, Kodak, Sharp and Panasonic, we can assist in evaluating your current hardware, and provide you with options for hardware enhancement.
File Conversion Services
Whether you have legacy documents that need to be converted to electronic format or do not have the staff to convert current documents on a monthly basis, Smile provides the staff, software and hardware to convert your documents, save the electronic versions of a DVD, and either arrange for certified destruction of the paper documents or return them to you all at a great rate. You can start converting documents today with no large upfront investment. We can even come and pick up the documents from your office.
Disaster Recovery and Help Desk
Smile has available off-site storage for your electronic documents at our CoLo to keep them safe as a part of any prudent disaster recovery plan. In addition, our Live Help Desk is always available to answer all of your questions regarding your Document Management System.
Simplify your document management with Smile! Download a brochure
