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Sharp MFP Integration Options for Office and Education Users

Sharp MFP Integration Options for Office and Education Users

When it comes to wireless printing and document management, the offices and classrooms of the future will be integrated. Beyond simply offering print, copy, and scan capability, today’s state-of-the-art multifunction printers (MFPs) offer innovating integration options that hugely reduce document processing time. Sharp MFP solutions are leading the way in integration, allowing users to automate complex workflows between many major third-party cloud-based services.

Nearly every organization in every industry uses one or more of these platforms to some degree. From small home-based businesses to large enterprises, cloud-based software platforms have transformed the way coworkers communicate and collaborate.

By integrating these platforms with your Sharp MFP, you can implement powerful document processing workflows without having to invest in expensive on-site infrastructure. Sharp’s ongoing partnerships with tech service providers ensures that your device will remain a central element of your most business-critical workflows.

Sharp MFP Integration Benefits

Sharp document systems seamlessly integrate with any of the following platforms. Combine your existing cloud infrastructure with Sharp hardware to streamline your most important process workflows.

1. Google Docs

New Sharp printers support Google Cloud Print. This allows users to print directly from their Google Docs drives. Importantly, this functionality extends to remote users wherever they can access their Google Drive folders. This makes it easy for remote workers to process documents and print them directly to your on-site Sharp MFP.

This functionality extends to scanning and copying as well. Your Sharp MFP can scan documents directly to a Google Docs folder so long as you have permission to edit the folder’s contents.

2. Microsoft OneDrive and Sharepoint

Offices that rely on Microsoft technology for document processing and communication can use Sharp AIP Cloud Connect to manage their MFP connections in one place. Sharp AIP is a collection of software connectors that allow Sharp multifunction devices to connect with a broad variety of cloud-based services.

The practical benefit of making these connectors part of a single toolset is that the Sharp AIP platform becomes your centralized solution center for securely communicating between various cloud platforms. It supports email, DropBox, and OnBase as well as Microsoft OneDrive and SharePoint.

3. Blackboard Learn

Sharp has integrated its MFP functionality with Blackboard Learn, the industry-leading system for learning management. Blackboard Learn is a powerful tool on the academic campus, allowing students to scan, upload, and submit course material directly from any Sharp MFP.

This functionality allows students to submit handwritten and hardcopy assignments digitally. It is a powerful tool for encouraging paperless academic workflows.

4. Google Classroom

Google’s free web service empowers educators to create, distribute, and grade assignments without consuming paper. In order to facilitate the paperless workflow, the platform supports Sharp document systems, allowing teachers and professors to upload hardcopy documents for their students’ use.

New Sharp MFP devices support mobile printing for Google Classroom. This lets educators make full use of this innovative technology directly from a connected smartphone or tablet. Older Sharp MFPs are also compatible, provided the user update the device’s firmware.

5. AirPrint

Sharp MFPs support Apple’s AirPrint technology, allowing users to instantly print from any iOS or OS X device. Users do not need to download print drivers or set up network connections – Apple devices simply recognize the Sharp MFP and allow users to securely send documents to print.

Sharp’s Essential and Advanced workgroup document systems offer native support for AirPrint functionality that includes scanning and faxing in addition to printing.

6. Box

Box users can easily connect to their accounts directly through their Sharp MFP. Scanning and printing any file to Box is easy with the embedded Box connector. This connector is a Sharp OSA application included with every new Sharp device. In a few steps, you can install and use this service with single-sign-on functionality.

Implementing Sharp Cloud Connect

New Sharp MFPs come with Cloud Connect capability. SharePoint users can enjoy support for document profile metadata and subsites for better intranet document management.

Implementing this technology is simple. All you need to do is find the appropriate connector for your cloud service and utilize Sharp’s single-sign-on functionality. Once you are signed on, you can integrate paper-based workflows with your preferred cloud service.

All of Sharp’s new multifunction devices support cloud integration. Any device that access Google Chrome can use Sharp’s remote printing functions without having to install print drivers. Implementation of Sharp’s cloud printing, scanning, copying, and file management capabilities is within reach of every organization and classroom.

Talk to our team at Smile to find out how a Sharp MFP can offer you best-in-class integration for your office or classroom.

 

 

Cut Costs and Improve Performance with Managed Services

Cut Costs and Improve Performance with Managed Services

Who takes care of your organization’s network infrastructure, print fleet, and document management system? If the answer to these questions was, “the IT guy”, then you are missing out on important benefits that managed services can offer. Even if you have a dedicated IT team handling these issues, you can put that team to work generating value for your organization if you entrust a managed service provider with low-impact business-critical responsibilities.

These responsibilities include all of the infrastructure and tools your organization uses on a daily basis – networking, telephony, document management, and print resources. Managed services can generate value within every one of these fields by freeing up your IT resources for higher-impact work.

Trust Smile’s Managed Services to Generate Value

Smile provides managed services that address the five most common pain points our clients have when operating their own office infrastructure. We help businesses and educational institutions make better use of their resources by handling the operational needs of all devices on their networks.

1. SmileNET

Our managed network services team can deploy hardware, implement mobile-compatible services, and protect your business data. We offer comprehensive solutions for endpoint security, backup services, web hosting, and content management.

Using the latest network equipment on the market for managed print services, we can outfit your office with the servers, switches, and desktop workstations you need to streamline your digital processes. Our managed network solutions include disaster recovery appliances, onsite and offsite backup, and extensive remote monitoring. With your network infrastructure under Smile’s watch, you can dedicate IT resources to addressing client needs.

2. SmileMPS

Printing represents one of the highest operational costs for most businesses. Your IT team spends a great deal of time keeping your print fleet running, ordering consumables like paper and ink or toner on time, and deploying network-enabled multifunction devices. In most cases, in-house IT teams are overwhelmed just keeping up.

Smile managed printing services can pinpoint opportunities to save on costly expenses related to print usage. By running a comprehensive print audit and configuring your print fleet to meet the needs of each individual user, we can help you reduce unnecessary print usage, saving a significant amount of money from overhead costs.

3. SmileTEL

Smile TEL is a managed communication service that keeps your organization’s phone lines operating at optimal efficiency. The right telephone system ensures that each member of your team can easily communicate with one another – including remote workers and mobile users. By investing in managed communication, you ensure that your organization is positioned to save on telephony costs.

One of the ways we ensure cost savings in our communication management services is by ensuring our clients are properly configured for VoIP. VoIP technology lets you run calls through the Internet, reducing your reliance on expensive telephony infrastructure. We also ensure mobile compatibility and setup wireless networks in our clients’ offices.

4. SmileDOC

Losing documents is an avoidable expense that no modern business should have to shoulder. Advanced document management solutions allow our clients to implement paperless workflows for complex processes. At the same time, we ensure that a digital audit trail exists for every document processed, reducing the damage that mistakes and misfiled documents represent.

Our document management solutions strike a key balance between accessibility and security, make processes easier to complete, and reduce overall paper usage. Smile uses the most advanced document management software on the market, like DocuWare and Drivve, to generate value for our clients.

5. SmileTEC

For 98 percent of businesses, a single hour of downtime can cost thousands of dollars. Improper maintenance is one of the leading causes of office downtime, since employees are too busy to fix what isn’t broken. Once equipment breaks, however, production immediately grinds to a halt and it is up to your IT team to react as quickly as it can.

Smile’s preventative maintenance services can transform reactionary break/fix IT policy to a progressive policy that keeps office equipment working consistently. Our maintenance team members enjoy factory certification to work on Sharp, Lexmark, Canon, HP, and Panasonic devices, among many other brands.

Conclusion

Smile’s managed services are key to helping small and mid-sized businesses leverage scalable technical solutions the way large enterprises do. Instead of expending valuable business resources keeping your IT team busy, free up your employees to work on creative, value-added projects and leave your infrastructure needs to us.

Ready to enjoy the benefits of next-generation managed services? Smile’s  Solution Team can help you cut costs and improve office-wide production.